These topics will probably continue to be used for the next few months: January, February, March and possibly April.
The International Rescue Committee IRC is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters.
Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
The IRC was registered in Uganda in mid and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation.
Ensure Organizational development initiatives are effectively implemented. Maintain a thorough knowledge and understanding of Uganda Labour Act and regulations, IRC Uganda National Staff policies and ensuring compliance and consistent application. Talent acquisition, management and staff development Lead transparent recruitment processes and ensure all sectors comply with recruitment related policies and procedures including and not limited to advertisement of positions, consistent documentation of the recruitment process interviews notes, reference check, ATC check, etc.
Ensure IRC Performance Management Program is effectively implemented by providing regular trainings on performance management, objectives setting, monitoring and coaching, performance review process, etc. Lead and facilitate required activities for staff development and career planning by providing sufficient information and guidance to staff on existing staff development resources like IRC Learning portal.
Support supervisors and employees in their development and career plans design and implementation. Compensation and Benefits ; Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly. Ensure staff understands their benefits package and lead an effective administration of the benefits.
Actively participate on the salary review process by providing sufficient information to the HR lead. Ensure all staff and dependents are registered to the medical insurance coverage, monitor staff medical coverage and ensure that the coverage is functioning well.
Communicates daily with IRC designated health care provider to review any cases of life-threatening illness among staff and troubleshoot any specific staff health issues that cannot be resolved by the care provider.
Staff Administration Ensure a consistent filing system is put in place and confidentiality of the HR information is guaranteed and orderly archiving of official HR documents. Ensure staff files are updated on a real time basis, with all required key documents and ensure they are completed and up-to-date through periodic file audits.
Ensure the Tracking of timesheets is updated and consistently maintained. Ensure HR databases are regularly updated staff list, leave tracking, contract tracking, etc.
Ensures that all the exit processes are in compliance with the IRC's policy and local legislation. Coordinate and facilitate employee exit process and archive all required documents.
Ensure timely and accurate reporting from the field offices. Lead the signing, monitoring, renewal and termination of contracts and payments with suppliers, service providers and landlords Maintain proper records for all correspondences Ensure compliance of administrative policies and procedures with IRC standards and local law.
REPORTING Control and ensure permanent monitoring of HR strategic metrics Compile strategic HR metrics information for the Country Office and share with the HR lead Review and submit weekly and monthly recruitment reports Review and submit monthly staff leave accrual Review and submit monthly renewal and termination of contracts Review and submit payments with suppliers, service providers lessors, hotels.
Review and share with relevant staff, the accommodation tracking sheet Ensures coordination and monitoring of shared activities between HR, administration and "Supply Chain. Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector Previous team experience and knowledge of team dynamics desirable.
Functional knowledge, skills and ability: Proven skills in administration and human resources management; Systematic, good administrative skills, appropriate HR background and experience.
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